1. Start owner setup
Enter owner contact details, property count, unit count, current software, and the reports/workflows you need first.
How To Start
Start setup first. Preview the demo anytime.
The demo shows what the system can do. The setup form is how an owner actually starts: we collect the portfolio basics, prepare a trial/onboarding path, then connect records and workflows.
2. Prepare your records
Bring rent rolls, resident lists, payment ledgers, accounting exports, scanned tenant files, receipts, and invoices.
3. Activate the workspace
We turn the owner setup into dashboards, property folders, reports, Stripe routing, resident setup codes, and operating workflows.
What RentalReadyPro does
One system for the money, the property, and the resident.
RentalReadyPro connects rent payments, utility charges, deposits, resident files, messages, maintenance, accounting records, and owner reports so each property can be managed from one clear workspace.
Owner / Manager Portfolio
Show owners and property managers the full portfolio first, then let them open one property for T-12, rent roll, NOI, cash flow, valuation, and expenses.
- Property-by-property performance
- Bank-ready owner reports
- Valuation and cash-flow support
Landlord Dashboard
Show the daily landlord advantage: what needs attention, who still owes money, new messages, documents, maintenance, and resident files.
- Collection watch list
- Resident files and messages
- Property-separated work queue
Tenant Dashboard
Make the resident side obvious: one login that shows the right property, balance, inbox, lease documents, setup checklist, and maintenance tools.
- Property-branded resident screen
- Payments, documents, and inbox
- Setup steps and maintenance
Dashboard Showcase
Show owners, landlords, and residents the screen they actually need.
RentalReadyPro should feel different by role: owners compare property performance, landlords work the daily queue, and residents see a clean property-branded dashboard.
Financial Command
Owner / Manager Portfolio View
For owners and property managers with more than one property, the first screen should compare the portfolio, then let them drill into one property without mixing records.
Portfolio Income
$788.3k
NOI
$424.0k
Cash Flow
$196.6k
Occupancy
98%
Owner / Manager Portfolio View
Sample Screen
| Property | Units | Occupancy | NOI | Watch |
|---|---|---|---|---|
| Cedar Ridge | 48 | 96% | $89.2k | 1 rent open |
| Hillview Commons | 32 | 97% | $55.3k | 2 deposits |
| Evergreen Flats | 54 | 98% | $132.6k | Capital review |
| Riverstone Court | 40 | 100% | $146.9k | Water trend |
Operations Hub
Landlord Dashboard
The landlord view should focus on what needs action today: unpaid balances, new messages, maintenance, documents, setup requests, and property-specific resident files.
Needs Attention
14
Open Rent
$1,935
Open Utilities
$200
New Messages
6
Landlord Dashboard
Sample Screen
| Unit | Resident | Issue | Amount | Action |
|---|---|---|---|---|
| 103 | Diane Cole | Utilities | $65 | Send reminder |
| 105 | Lena Morales | Partial rent | $390 | Record split pay |
| F | Marcus Doyle | Rent + utilities | $1,180 | Call resident |
| 204 | Iris Morgan | Utilities | $80 | Send reminder |
| 2A | Jamal Pierce | Partial rent | $420 | ACH follow-up |
Branded Property App
Tenant Dashboard
The resident view should be simple: what they owe, what documents need attention, how to message the property, and what property-specific setup steps remain.
Current Balance
$0
Inbox
2
Setup Steps
3 of 4
Maintenance
1 open
Tenant Dashboard
Sample Screen
| Panel | What Resident Sees | Status | Next Step |
|---|---|---|---|
| Balance | Rent, utilities, deposit detail | Current | Print receipt |
| Inbox | Lease update and community notice | Needs signature | Open document |
| Messages | Private thread with manager | New reply | Respond |
| Utilities | Power and water setup links | In progress | Finish checklist |
| Insurance | Suggested renters insurance link | Optional | Open provider |
Sample report depth
Show the range before they ever log in.
The public demo now previews a fuller portfolio dataset: 4 properties, 174 units, 12 operating months, payment detail, vendor spend, compliance, capital work, and valuation support.
Financial Command
T-12 Performance Report
A lender-ready operating view showing monthly income, operating expenses, NOI, debt service, cash flow, occupancy, and collection performance.
| Line | Jan | Feb | Mar | Apr |
|---|---|---|---|---|
| Potential Rent | $38,640 | $38,640 | $39,280 | $39,280 |
| Collected Rent | $37,940 | $37,420 | $38,915 | $38,480 |
| Utility Recovery | $3,420 | $3,395 | $3,510 | $3,485 |
| Other Income | $1,050 | $920 | $1,215 | $1,060 |
Operations Hub
Rent Roll
A property and unit-sorted resident view showing scheduled rent, utilities, deposits, balances, lease status, and payment status.
| Property | Unit | Resident | Rent | Utilities |
|---|---|---|---|---|
| Cedar Ridge | 101 | Marisol Vega | $1,175 | $65 |
| Cedar Ridge | 102 | Anthony Reed | $1,225 | $65 |
| Cedar Ridge | 103 | Diane Cole | $1,195 | $65 |
| Cedar Ridge | 104 | Omar Nash | $1,275 | $65 |
Ledger Records
Payment Log
A month-filtered payment ledger for rent, utilities, deposits, split payments, manual payments, card payments, and bank deposits.
| Date | Property | Unit | Resident | Type |
|---|---|---|---|---|
| Jun 03, 2026 | Cedar Ridge | 101 | Marisol Vega | Rent |
| Jun 03, 2026 | Cedar Ridge | 103 | Diane Cole | Utilities |
| Jun 02, 2026 | Hillview Commons | A | Calvin Price | Rent |
| Jun 02, 2026 | Hillview Commons | A | Calvin Price | Utilities |
Owner Reports
Valuation Estimate
An estimate view using NOI, cap-rate scenarios, occupancy, and improvement assumptions to help owners understand potential valuation ranges.
| Property | Scenario | Cap Rate | NOI Used | Estimated Value |
|---|---|---|---|---|
| Cedar Ridge | Conservative | 7.75% | $83,400 | $1,076,129 |
| Cedar Ridge | Market | 6.85% | $91,800 | $1,340,146 |
| Cedar Ridge | Upside | 6.25% | $101,250 | $1,620,000 |
| Hillview Commons | Conservative | 8.10% | $62,900 | $776,543 |
Accounting
Vendor Expense Report
A report that groups expenses by vendor, property, and category so owners can see what is driving operating cost.
| Property | Category | Vendor | YTD Total | Receipts |
|---|---|---|---|---|
| Cedar Ridge | Power | Pacific Energy | $11,824 | 12 |
| Cedar Ridge | Trash | Metro Waste | $3,984 | 12 |
| Cedar Ridge | Maintenance Supplies | Lowe's | $5,620 | 31 |
| Cedar Ridge | Cleaning Labor | Bright Hall Services | $8,400 | 12 |
Property Performance
Utility Cost Trend
A utility-focused trend report for power, gas, water, trash, internet, and shared utility recovery across multiple properties.
| Property | Utility | Jan | Feb | Mar |
|---|---|---|---|---|
| Cedar Ridge | Power | $1,444 | $1,595 | $1,246 |
| Cedar Ridge | Gas | $146 | $157 | $153 |
| Cedar Ridge | Water | $524 | $524 | $516 |
| Cedar Ridge | Trash | $364 | $366 | $39 |
Portfolio
Property Performance Summary
A portfolio-level report comparing occupancy, collected income, operating expenses, NOI, debt service, and cash flow by property.
| Property | Units | Occupied | Occupancy | Collected Income |
|---|---|---|---|---|
| Cedar Ridge | 48 | 46 | 96% | $182,460 |
| Hillview Commons | 32 | 31 | 97% | $119,840 |
| Evergreen Flats | 54 | 53 | 98% | $246,110 |
| Riverstone Court | 40 | 40 | 100% | $239,900 |
Operations Hub
Delinquency and Collection Watch
A focused monthly watch list showing who still owes rent, utilities, deposits, or fees and what action is next.
| Property | Unit | Resident | Rent Balance | Utility Balance |
|---|---|---|---|---|
| Cedar Ridge | 103 | Diane Cole | $0 | $65 |
| Cedar Ridge | 105 | Lena Morales | $390 | $0 |
| Hillview Commons | D | Victor Lane | $0 | $0 |
| Hillview Commons | F | Marcus Doyle | $1,125 | $55 |
Asset Planning
Capital Improvement Log
A project log for owner-visible improvements that should be separated from normal operating expenses.
| Property | Project | Vendor | Budget | Spent To Date |
|---|---|---|---|---|
| Cedar Ridge | Window replacement phase 1 | ClearView Glass | $42,000 | $18,400 |
| Cedar Ridge | Unit 106 turnover renovation | Lowe's / Local Labor | $6,800 | $4,120 |
| Hillview Commons | Laundry room upgrade | SpinTech Laundry | $14,500 | $0 |
| Evergreen Flats | HVAC compressor replacements | North Star Mechanical | $28,000 | $6,940 |
Risk Control
Insurance and Compliance Report
A property and resident compliance view for policies, renter insurance status, lease documents, and required follow-up.
| Property | Requirement | Compliant | Open Items | Renewal / Due Date |
|---|---|---|---|---|
| Cedar Ridge | Master policy | Yes | 0 | Oct 01, 2026 |
| Cedar Ridge | Resident renters insurance | 42 of 46 | 4 | Monthly review |
| Hillview Commons | Master policy | Yes | 0 | Sep 15, 2026 |
| Hillview Commons | Resident renters insurance | 27 of 31 | 4 | Monthly review |
Pricing Menu
Lower recurring cost, serious operating tools.
RentalReadyPro should sell on savings and clarity: cleaner reports, fewer duplicate workflows, easier resident setup, and pricing that avoids forcing small owners into oversized software.
1 property / up to 5 units
Starter Property
$29/mo
Single small property, private landlord, or first dashboard.
Designed to stay below common entry-level property software pricing while still including reports and resident files.
- Resident files
- Rent roll
- Payment ledger
- Basic reports
- Resident messaging
6-20 units
Working Portfolio
$79/mo
Small multi-family owners who need cleaner daily operations.
Lower recurring cost target for owners who need reports, payment tracking, and resident workflows without paying enterprise pricing.
- Multiple properties
- Owner dashboard
- Landlord dashboard
- Custom reports
- Vacancy listing tools
21-75 units
Portfolio Pro
$149/mo
Growing operators who need reporting, migration, and owner-ready records.
Higher capability without jumping straight into large-platform pricing.
- Advanced reports
- Payment routing
- Receipt OCR workflow
- Tenant file packets
- Priority setup review
76+ units
Custom Portfolio
Custom
Larger portfolios, mixed-use property, or special reporting needs.
Quoted to beat bloated software stacks by replacing separate tools with one operating record.
- Custom migration
- Custom reports
- Multi-role access
- Portfolio rollout plan
- Dedicated onboarding scope
Add-On Revenue
Fees tied to real work, not clutter.
Recurring charges stay competitive. Larger savings and higher fees belong on migration, setup, premium reports, and services that save an owner from manual cleanup.
Online payment platform fee
0.5% or $2/payment target
Small enough to compete on recurring cost while creating revenue as payment volume grows.
Ask about Stripe setupApplication processing
$15/applicant target
Property owner/client can charge the applicant where legally allowed; RentalReadyPro charges for processing workflow support.
Ask about applicationsBackground screening workflow
Provider cost + $10-$20 admin target
Owner receives/reviews the report and makes the decision. The system organizes scoring support and adverse-action paperwork.
Ask about screeningMigration and setup
$199-$999+ one-time
Bigger savings show here: spreadsheet cleanup, resident import, rent history, scanned files, and report verification are priced by complexity.
Ask about migrationPremium report package
$49-$99/report package
Valuation estimate, lender packet, T-12, rent roll, NOI, cash flow, vendor expense, and utility trend support.
Ask about reportsListing setup package
$49-$99/vacancy target
Unit photos, listing text, application path, and publication-ready copy for vacancy marketing.
Ask about listingsExample savings story
These examples show how small recurring fees plus practical one-time setup can produce a noticeable value story without pricing small owners out.
| Scenario | Menu Price | Impact | Why It Sells |
|---|---|---|---|
| 10 units | $79/mo target plan | $948/year software base | Savings comes from replacing separate reporting, messaging, listing, and record cleanup tools. |
| 20 applications/year | $15 processing target | $300/year gross processing revenue | Owner gets a cleaner workflow without RentalReadyPro charging renters directly. |
| 1 migration project | $499 setup target | $499 one-time revenue | One-time work creates a cleaner long-term account and stronger reports. |
| 50 online payments/mo | $2/payment target | $100/mo platform revenue | Small per-payment fee becomes meaningful at portfolio scale. |
Advertising and referral lanes
These should be separate income categories inside RentalReadyPro so software revenue, payment fees, referrals, and setup work do not get mixed together.
- Renters insurance referral or sponsored placement
- Landlord insurance referral
- Pest control, cleaning, maintenance, appliance, flooring, and paint vendor referrals
- Bookkeeping or tax prep partner referrals
- Loan/refinance broker referrals for owners using valuation reports
- Premium document packets and lease/addendum setup
Start Setup
Create the owner setup path for your portfolio.
Start here to tell us your property count, units, current software, reporting needs, application fees, background checks, utilities, renters insurance, listings, accounting, and dashboard goals. We use this to open the right onboarding path.
Profile
Owner contact, company, property count, unit count, property types, and current software.
Needs
Payments, accounting, resident files, screening, listings, documents, messaging, maintenance, and custom reports.
Reports
T-12, rent roll, NOI, valuation, vendor expense, utility trend, capital log, compliance, and portfolio summaries.
Follow Up
Submissions land in the lead pipeline so the next call, demo, setup invite, or onboarding step is tracked.
Launch Path
From old records to live operations without rebuilding everything by hand.
RentalReadyPro is built for migration. Owners can start with the data they already have, then move into cleaner resident setup, payment tracking, messaging, and reporting.
Import the starting point
Upload resident lists, rent rolls, accounting summaries, scanned tenant files, invoices, and receipts so the system can map properties, units, balances, deposits, vendors, and categories.
Issue private setup codes
Send each resident a text or email with a private setup code tied to their unit, rent, deposit, phone, email, lease status, and dashboard permissions.
Turn on property workflows
Enable payments, SMS notices, maintenance requests, resident messages, document packets, vacancy listings, applicant screening, and owner/landlord dashboard roles.
Verify the reports
Review rent roll, payment ledger, T-12, NOI, cash flow, deposit liability, vendor expense, utility trend, capital log, and valuation support before relying on live reporting.
Go live property by property
Each property can launch separately, keeping owner data, resident files, rent setup, messages, payments, and reports separated behind the scenes.
Keep improving from real use
Daily activity becomes the record: receipts create expense proof, payments update balances, resident messages stay in the file, and reports stay ready for owners and lenders.
Connected property records
Stop rebuilding the same information in different places.
The same resident, unit, payment, document, and expense data should power the dashboards, reports, messages, receipts, rent roll, and owner statements.
Rent Roll
Units, residents, rent, deposits
Units, residents, rent, deposits
Payment Ledger
Rent, utilities, deposits, fees
Rent, utilities, deposits, fees
Resident Files
Applications, leases, documents
Applications, leases, documents
Maintenance
Requests, status, history
Requests, status, history
Receipts
Vendor, category, proof
Vendor, category, proof
Watch Lists
Unpaid rent, open utilities
Unpaid rent, open utilities
Messages
Resident and property notices
Resident and property notices
Owner Reports
T-12, NOI, valuation
T-12, NOI, valuation
How the work flows
Daily activity becomes usable records.
Residents and landlords handle normal property work in the portal. RentalReadyPro turns that activity into organized files, clear balances, printable ledgers, and owner reports without re-entering the same data.
Collect
Capture rent, utilities, deposits, receipts, applications, messages, documents, and maintenance requests at the property level.
Organize
Tie every item to the right owner, property, unit, resident, month, category, and file so records stay separated and searchable.
Act
Show landlords what needs attention: unpaid balances, missing documents, resident messages, open maintenance, and setup tasks.
Report
Generate rent roll, payment history, T-12, NOI, cash flow, valuation, vendor expense, utility trend, and compliance reports.
Practical FAQ
Questions owners usually ask before moving property records.
RentalReadyPro is being built around real operating problems: messy records, scattered payments, duplicate resident files, unclear reports, and resident setup friction.
Can we start with spreadsheets?
Yes. Resident lists, rent rolls, monthly summaries, bank exports, and accounting spreadsheets are expected starting points. The goal is to map the existing data before asking anyone to rebuild it manually.
Can scanned tenant files be uploaded?
Yes. The system supports uploaded tenant packets and receipt/invoice files. OCR and review workflows help convert scanned records into usable property data where practical.
Will residents need to create everything themselves?
No. Owners can upload core resident data first, then send private setup codes so residents confirm access, complete missing details, sign documents, and use their dashboard.
How are payments handled?
The system is built to track online payments, cash, checks, deposits, utilities, late fees, and manual adjustments by resident, property, and service month.
Does texting require setup?
Yes. SMS requires compliant opt-in and carrier setup before broad tenant texting. The product keeps SMS tied to portal messages and property notices instead of informal side conversations.
What reports are the priority?
Rent roll, payment ledger, T-12, NOI, cash flow after debt, deposit liability, vendor expense, utility trend, capital improvement log, and valuation support are the core report set.
Can one owner manage multiple properties?
Yes. Property separation is central: dashboards, residents, payments, reports, messages, rent setup, and documents are tied to the correct property behind the scenes.
Is pricing fixed?
Pricing should depend on unit count, setup complexity, migration work, payment/texting needs, and support level. The owner questionnaire captures enough detail to scope the right starting plan.